Ledger

Exploring the Ledger – Your Financial Snapshot

• Think of the Ledger as the project’s financial journal—capturing every bill, every expense, and every transaction with complete clarity. It’s where transparency meets insight, giving you a clear view of how money flows.
• No more guesswork or hidden numbers. The Ledger keeps everything structured, detailed, and easy to follow.

How to Access the Ledger

Navigate to the Client

From the sidebar, click Client and select the one you want to review.

Open Bills and Expenses

Click on Bills and Expenses, and the full Ledger will open—ready with every entry, neatly organized.

Pro tip: Use the Ledger as your go-to checkpoint before reviews or reports. It ensures your financial picture is always accurate and up to date.

What the Ledger Shows You

The Ledger isn’t just a list—it’s a complete record of every financial move, organized for clarity and ease of use. Each entry captures the essentials so nothing gets overlooked.

Here’s What You’ll Find

• Name – The individual or entity tied to the transaction.
• Date – The exact day the transaction took place.
• Amount – The financial value recorded.
• Mode of Payment – How the payment was made (cash, card, online transfer, etc.).
• Status – The current state of the payment (paid, pending, etc.).

This clear and structured view makes tracking bills and expenses effortless, ensuring your records are always reliable and audit-ready.

Understanding the Summary Cards

At the top of the Bills & Expenses page, you’ll find four summary cards that give you a clear snapshot of your project’s financial activity.

Total Invoice Amount

Displays the total value of all invoices created for the project. You can click on the Invoice button to view or manage all generated invoices.

Total Received Amount

Shows the total amount collected from clients. You can review which payments have been marked as Received to ensure accurate tracking.

Total Expenses Amount

Represents the total cost recorded under the project. You can check and manage all expense entries to keep your spending under control.

Overall Profit Amount

Calculates your project’s profit by comparing total income and total expenses. You can monitor profitability trends here to support better decision-making.

Pro Tip:

Regularly review these cards to track invoices, payments, and expenses—keeping your financials transparent, up-to-date, and ready for quick analysis.

Pro tip: Regularly scan through Status to spot pending payments early. Combine this with reviewing Modes of Payment—for example, keeping an eye on outstanding cash payments versus cleared online transfers. This not only helps maintain steady cash flow but also ensures you’re never caught off guard during financial reviews or audits.