Actual Cost

The Actual Cost card shows the total expenses incurred for the project.

What You Can Do Here

• View Total Expenses – Track how much has been spent from the allocated budget.

• Category-Wise Cost View – See expenses split across:

  • Asset

  • Labor

  • Material

  • Others

• Consumption  – Shows how much percentage of the Actual budget is consumed.

• Last Updated Date & Time – Know when costs were last updated.

• Budget Activity Log – View detailed activity logs for all budget actions.

Pro Tip: Use budget logs to audit who added or modified budget and cost entries.

Schedule / Phase Table

The Schedule/Phase table breaks down budget and cost tracking by execution phases.

Table Columns

• Schedule / Phase

• Start Date

• End Date

• Assigned To

• Actual Budget

• Actual Cost

• Variance

• Variance %

Key Behaviors

• Actual Budget

  • Editable for both parent and child phases

  • Parent phase budget can be split across child phases

• Actual Cost

  • Parent phase: Link only

  • Child phase: Add/edit expenses directly

• Variance & Variance %

  • Green: Budget on track

  • Red: Cost exceeds budget

Pro Tip: Split parent budgets carefully across child phases to maintain accurate cost control.

Linking Actual Cost

Actual costs can be linked directly to schedules.

What You Can Do Here:

• Link costs using:

  • Existing Bills & Expenses

  • Manual Cost Entry

• Select category type:

  • Asset

  • Labor

  • Material

  • Others

• Total linked cost automatically updates:

  • Actual Cost card

  • Schedule table

  • Variance calculations

Pro Tip: Linking costs from bills and expenses ensures financial traceability.