Procurement-Quotation received, PO

Let's see about procurement detailly below.

Comprehensive Procurement Management on the Portal

The procurement hub offers a seamless and organized experience for managing all aspects of procurement, from quotations to invoices. Here’s a step-by-step guide to efficiently navigate the procurement process:

Accessing Procurement Details:

1. Navigate to Procurement Hub:

• Click on the "Procurement Hub" to access all procurement-related features.

2. Select an Organization:

• Choose the organization whose procurement details you want to view.

3. View Key Procurement Sections:

• The system will display the following key sections:
  • Quotation Received
  • Purchase Order
  • Bills and Invoice

4. Default View - Quotation Received:

• By default, the Quotation Received section will be displayed.

Managing Quotations 

1. Preview a Quotation:

• Click on the Preview option to view the details of any quotation.

2. Update Quotation Price:

• Click on the Update Price option.
• Edit the price as necessary and click "Update" to save the changes.
• You can also decline the quotation and leave comments by selecting the Decline option.

3. Declined Quotations:

• If declined, the quotation will be marked as "Declined" and displayed in the grid.

Filtering Quotations 

Filter Quotations by Date:

• Enter the from-to dates and click on the Apply button to filter the quotations.

The Purchase Orders section will display all accepted and rejected POs. 

Filter PO by Date: 

Filter PO by Date:

• Enter the from-to dates and click on the Apply button to filter the PO.

Preview and Manage Purchase Orders:

• Click Preview to view the purchase order. 
• To accept the PO, click on the Accept PO option.

Converting Purchase Order to Invoice

1. Convert Accepted PO to Invoice:

• After accepting the PO, the Convert to Invoice option will become available. 
• Click on Convert to Invoice and confirm by clicking Yes in the pop-up.

2. Add Payment Schedule:

• Add the payment schedule and click Create to proceed.

3. View Purchase Order and Invoice:

• Accepted POs and the invoices created for them will be displayed in the Bills and Invoice grid.

• Users can edit the schedule payment, due date, and issue date before registering a payment in the invoice.

• The line items cannot be edited in the invoice page.

• Users can preview the invoice to review all details before finalizing it.

Declining Purchase Orders 

1. Decline PO:

• If necessary, click Decline PO to reject the purchase order. 
• Rejected POs will be marked and displayed accordingly.

Managing Invoices 

Edit an Invoice:

• To edit an invoice, click on the Edit option next to the invoice. 
• After making the changes, click Update to save the edited invoice.

Managing Receipts and Payments 

1. View Invoice Details:

• Click on View Invoice Details to see a complete breakdown of the invoice. 
• You can also filter the details by date.

2. View Receipt Details:

• Click on View Receipt Details to display all receipt information. 
• You can filter by date and payment method.

3. View Unpaid Details:

• Click on View Unpaid Details to view all unpaid invoices. 
• Again, you can filter by date.

Make a Payment:

• To make a payment, click on the Pay Now button. 
• Select the payment method, enter the amount, and click Update Payment to finalize the payment.

Payment Statement:

• Click on Payment Statement to view all payment statements.

Download Receipt:

• To download a receipt, click on the Download icon in the receipt section.

By following these steps, you can effortlessly manage procurement processes, from receiving quotations to making payments and handling invoices. The portal's streamlined interface ensures a seamless and organized experience, empowering you to manage all procurement activities with ease and precision.